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User roles within Caption.Ed

Within an institutional account, you can set users up under different "roles". These roles have access to different functions to make sure your Caption.Ed accounts run as efficiently as possible.

StudentTranscript Editor/Lecturer Institutional Admin
Generate instant captions of live and pre-recorded mediaYes ☑Yes ☑Yes ☑
Generate Instant CaptionsYes ☑Yes ☑Yes ☑
Take real-time notesYes ☑Yes ☑Yes ☑
Screen RecordYes ☑Yes ☑Yes ☑
Audio RecordYes ☑Yes ☑Yes ☑
Personal Caption.Ed dashboardYes ☑Yes ☑Yes ☑
Downloadable Transcripts (including VTTs, SRTs)Yes ☑Yes ☑Yes ☑
Customisable ThemesYes ☑Yes ☑Yes ☑
Transcript Editor SuitesYes ☑Yes ☑Yes ☑
View and Edit notesYes ☑Yes ☑Yes ☑
Add slidesYes ☑Yes ☑Yes ☑
Subject Specific Custom DictionariesYes ☑Yes ☑Yes ☑
Review tasks to edit transcripts not previously viewedNo ☒Yes ☑Yes ☑
View Caption.Ed user data across your institutionNo ☒No ☒Yes ☑
View all transcripts generated in your institutionNo ☒No ☒Yes ☑
Invite new users to your institutionNo ☒No ☒Yes ☑
Manage and delete users in your institutionNo ☒No ☒Yes ☑


A student user's will be able use Caption.Ed to generate instant captions of any live or pre-recorded media. They'll be able to to view their own usage, change their own account details and download the various different versions of the Caption.Ed app. The captions that a Student user generates will also be stored in the main institutional account. A student can view transcripts for the media they've viewed on their dashboard and download them. A student won't be permitted to edit transcripts for the wider institution, they would need to be made a transcript editor or lecturer to do this. 

Transcript Editor / Lecturer:

A Transcript Editor / Lecturer will be able to use Caption.Ed in the same way as a student, to generate captions. A Transcript Editor / Lecturer can be also assigned transcripts to edit by an institutional admin. 

Institutional admin:

As one of the administrators of the institutional account, this user have the most capability of all the roles. An Institutional Admin will be able to create and invite users and set their roles. You will be able to review usage across the site down to a granular level. An Institutional Admin will be able to view all transcripts created across the institution and will also have the ability to assign transcript editing tasks to Transcript Editors / Lecturers.

Have any questions? You can submit a ticket to our support team or email us directly at [email protected] 

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