Within an institutional account, you can set users up under different "roles". These roles have access to different functions to make sure your Caption.Ed accounts run as efficiently as possible.
Overview
The following table highlights what different users will be able to do within the Caption.Ed system.
| Student | Transcript Editor/ Lecturer | Institutional Admin |
Use Caption.Ed to caption live and pre-recorded media |
✅ |
✅ |
✅ |
Access to Caption.Ed online dashboard |
✅ |
✅ |
✅ |
Access to Caption.Ed Customer Support |
✅ |
✅ |
✅ |
View your own usage | ✅ | ✅ | ✅ |
View transcripts of captioned media |
✅ |
✅ |
✅ |
| Directly upload media to be captioned | ✅ | ✅ | ✅ |
Edit transcripts of captioned media |
|
✅ |
✅ |
Review tasks to edit transcripts not previously viewed |
|
|
✅ |
View Caption.Ed user data across your institution |
|
|
✅ |
View all transcripts generated across your institution |
|
|
✅ |
Assign tasks or transcript edit requests to other users within your institution |
|
|
✅ |
Invite new users to your institution |
|
| ✅ |
Delete users from your institution |
|
| ✅ |
Control how Caption.Ed can be used across your institution |
|
|
✅ |
How would each user typically want to use Caption.Ed?
Student
A Student user's main functionality is to use Caption.Ed to generate captions when viewing media. They can view their own usage, change their own account details and download the various different versions of the Caption.Ed app. The captions that a Student user generates will also be stored in the main institutional account. A student can view transcripts for the media they've viewed on their dashboard and download them. However a student will not be permitted to edit transcripts for the institution, they would need to be made a Transcript Editor to do this.
Transcript Editor/ Lecturer
A Transcript Editor / Lecturer is able to use Caption.Ed in the same way as a student, to generate captions. As an Editor, however, they are able to edit the transcripts they generate. A Transcript Editor / Lecturer can be assigned transcripts to edit by an institutional admin.
Institution Admin
As one of the main administrators of the institutional account, this user have the most capability of all the roles. An Institutional Admin will be able to create and invite users and set their roles. You will be able to review usage across the site down to a granular level. An Institutional Admin will be able to view all transcripts created across the institution and will also have the ability to assign transcript editing tasks to other users, predominantly users with the role of Transcript Editor.
If you have any questions then please don't hesitate to contact us at [email protected].